New workers every season
Pickers, backpackers and casuals arrive each season, and many don’t read English as a first language.
The site guide that lives out in the shed.
UGuide puts the instructions for your pumps, machinery, sheds and cabins on QR codes where people need them. Seasonal workers and visiting groups scan and see the steps in their own language, without tracking you down across the property.
UGuide AIWrites your site guide from a few notes- Free to start
- Workers read it in 40+ languages
- Codes never need reprinting
Ridgeview Orchards
Pump shed
Irrigation pump
- Open the valve marked BLOCK 3.
- Press the green START button on the panel.
- Check the pressure gauge reads between 3 and 4 bar.
Video · 0:55
The sticker is a real QR code. Scan it to see a full example guide for farm workers, or open it here.
Showing UGuide for camps and outdoor education centres
- Farms
- Orchards
- Vineyards
- Dairies
- Shearing sheds
- Stations
- School camps
- Outdoor education centres
- Scout camps
- Bush retreats
See it in 50 seconds
From a few notes to a QR code on the wall. Watch it happen.
Pick a video and the whole page switches to that audience’s words and examples.
Watch it forBrowse all 13 audiences
The problem
You can’t be everywhere on the property.
Far from the office
The person who knows how the pump or the generator works is kilometres away.
Visiting groups
Teachers and group leaders need to know how the cabins, the hot water and the kitchen work from day one.
UGuide puts the steps on the shed wall and the cabin door, in each person’s own language.
How it works
From induction folder to QR code in four steps.
- Step 1
Set up your property
Add your business, then each farm, camp or site (UGuide calls them facilities). Invite your managers and supervisors to help keep it current.
- Step 2
Write it once, shed by shed
Type the steps, or let UGuide AI write the first draft from a few notes. Add photos, a short video or the machine’s manual, and keep the fuel store and chemical shed behind a PIN.
- Step 3
Print the QR codes and stick them up
Labels or signs, from 1 to 20 on an A4 page. Every section keeps its own code forever, so changing the guide never means reprinting.
- Step 4
Anyone scans. Sorted.
Workers and visitors point their phone camera at the code and the right instructions open straight away, in their language if they choose. No app, no account, no hunting you down.
Try it: scan the code, or open the example guide
Ready to write yours? Your first site is free, or try a Pro licence free for 14 days.
Start free or log in UGuide AI
Jot down a few notes. UGuide AI writes the site guide.
Writing it all down is hard to fit in around the season. Tell UGuide AI about the property in your own words and it drafts clear, step-by-step instructions any worker or visitor can follow, which they can then read in their own language.
- Write a whole guideDescribe the property, or start from the induction notes you already have in Word or a PDF. Add your photos and manuals, and get every section written with each photo in place.
- Suggest sectionsSee what a guide like yours should cover, with simple diagrams and the maker’s manuals found online.
- Draft a sectionTurn rough notes into numbered steps.
- Improve what’s thereMake your own words clearer, shorter, or into steps.
You stay in charge. Nothing goes into a guide until you choose to use it, new guides start as drafts, and you add codes and PINs yourself afterwards.
Try UGuide AI Included with Basic (10 a month), Pro (50 a month) and Enterprise (200 a month) licences, for each site. Compare licences
What should the guide cover?
Apple orchard with an irrigation pump shed, a packing shed with a cool store, a back-up generator and six workers’ cabins. Seasonal workers need to get started on their own.
Write the guideThe draft appears here.
Features
Everything a new worker needs. Nothing they have to install.
No app. No login.
Workers and visitors point their phone camera at the code and the guide opens in the browser. That's it.
Codes that never break
Change the steps any time. The stickers already in the sheds keep working.
PIN-protected sections
The fuel store and chemical shed only show for people you give the PIN to.
Save as a PDF
Download the whole guide as a PDF, with a QR code back to the live version.
Read aloud
One tap reads the steps out, handy with gloves on or for anyone who finds reading hard.
Photos, video and manuals
Show the valve, play a short clip, attach the machine’s manual. Videos are shrunk automatically.
Easy handover
Invite managers and supervisors, give owners full control, and hand over when people move on.
Print-ready labels
Choose 1 to 20 codes per A4 page and how big they print.
Your logo, your colours
Guides, QR signs and PDFs can carry your logo instead of ours. On Pro, each site can have its own.
For businesses with more than one property
Every property in one place. Every team in its own lane.
Put each farm, camp or site under your business. Owners see everything; managers only work on the sites they're added to. The guide stays with the site, not with whoever wrote it.
- from the wall to the right steps
- 0 scan
- QR labels on one A4 sheet
- 0
- apps for visitors to install
- 0
- instructions, right on the wall
- 0/7
Pricing
Compare licences Start free. Pay per site as you grow.
A licence for each site, Basic or Pro, with bulk discounts from 5. Try one free for 14 days, no card needed.
Questions
Good questions, short answers.
Still wondering? Create a free account and try it: the guide stays private until you publish it. There are more answers in the help centre, or ask us anything.
Can workers read it in their own language?
Yes. Workers can choose from more than 40 languages, and the guide is translated for them on the spot. You write it once, in English. One tap can also read the steps aloud.
Do workers and visitors need an app or an account?
No. Any phone camera opens the guide in the web browser. Only the people who write the guide need an account: 1 on Free, and up to 3 per site on Basic or 25 on Pro.
What about places with no phone signal?
The guide opens over the internet, so the phone needs a signal or Wi-Fi when someone scans. For spots without coverage, save the whole guide as a PDF and print it, with a QR code back to the live version.
Can we keep the fuel store code private?
Yes. Mark a section “Needs PIN” and only people with the site’s PIN can open it.
What happens when we change the guide after we've printed the codes?
Nothing needs reprinting. Each code is permanent, so the same sticker shows the new version as soon as you publish it.
Can UGuide AI write our site guide?
It writes the first draft. Describe the property, or jot down a few notes, and it drafts the sections and step-by-step instructions. Already have induction notes in Word or a PDF? It turns them into sections and steps instead, with the pictures in place. Add your photos and PDF manuals and it puts each in the right section; it can also draw simple diagrams and find the maker’s manuals online. You check everything before it goes in, and you add codes and PINs yourself. It comes with the Basic, Pro and Enterprise plans.
Is there a free trial?
Yes. You can try a Basic or Pro licence free for 14 days on one site, and you don’t need a card to start. Everything in the licence works, except that UGuide AI has 5 uses a month until you add a card. Add one before the trial ends to keep it. If you don’t, the site goes back to Free: nothing is deleted, and you can buy a licence whenever you’re ready.
We run several properties. Does UGuide scale?
Yes. Put every farm, camp or site under your business and give each team access to just its own. Each site has its own licence, so you only pay Pro prices where you need Pro, and the more you buy the less each costs: 10% off from 5 of a kind, 20% from 10 and 30% from 25.
How does pricing work?
UGuide calls your business an “entity” and each farm, camp or site a “facility”. You buy a licence for each site: Basic ($80 a year or $8 a month) or Pro ($200 a year or $20 a month), including GST, in any mix. One site in each entity can run on Free. How many people can work on a site depends on its licence: 1 on Free, 3 on Basic and 25 on Pro, owners included. You can add licences, move them between sites, or give some up at any time.
Your property, explained.
Write your first site guide today and have it on the shed wall before the season starts.