Book a demoStart free

The facility guide that lives on the wall.

UGuide turns the binder in the cupboard into QR codes where they're needed. Hirers scan and see how to run the air conditioning, set the alarm or use the kitchen. No app, no login, no phone call to the committee.

UGuide AIWrites your guide from a few notes
Create your free guide Book a demo
  • Free to start
  • Works on any phone
  • Codes never need reprinting
Riverside Reserve Pavilion
Main hall

Air conditioner

  1. Open the white panel beside the kitchen door.
  2. Press ON, then MODE until the snowflake shows.
  3. Set it between 22 and 24 degrees.
  4. Press ON again to turn it off when you leave.
Video · 0:42

The sticker is a real QR code. Scan it to see a full example guide, or open it here.

Showing UGuide for community and church halls

Made for
  • Sports pavilions
  • Community halls
  • Kindergartens
  • Scout halls
  • Senior citizens centres
  • Neighbourhood houses
  • Recreation reserves
  • Bowls clubs
  • Men's sheds
  • Netball courts
See it in 50 seconds

From a few notes to a QR code on the wall. Watch it happen.

Pick a video and the whole page switches to that audience’s words and examples.

Setting up the club, UGuide AI writing the steps, a hirer scanning the label on a Saturday night, and handing the guide to the next committee.Create your free guide
Watch it forBrowse all 13 audiences
The problem

The binder in the cupboard isn't working.

Hirers can't find it

The instructions are taped inside a cupboard, or in a binder nobody can find at 9 pm on a Saturday.

Committees change

Every AGM, the person who knew how the heating works hands over the keys and moves on.

Council wants proof

Facility agreements expect current operating guides for the building and the equipment in it.

UGuide puts the right instructions on the wall, right where people are standing.

How it works

From binder to QR code in four steps.

  1. Step 1

    Set up your facility

    Add your club or council, then each building it looks after. Invite the committee, so the guide outlasts every AGM.

  2. Step 2

    Write it once, section by section

    Type the steps, or let UGuide AI write the first draft from a few notes. Add photos, a short video or the PDF manual, and mark anything private, like the alarm code, as “Needs PIN”.

  3. Step 3

    Print the QR codes and stick them up

    Labels or signs, from 1 to 20 on an A4 page. Every section keeps its own code forever, so changing the guide never means reprinting.

  4. Step 4

    Anyone scans. Sorted.

    Hirers point their phone camera at the code and the right instructions open straight away. No app, no account, no phone call to the committee.

    Try it: scan the code, or open the example guide

Ready to write yours? Your first facility is free, or try a Pro licence free for 14 days.

Start free or log in
UGuide AI

Jot down a few notes. UGuide AI writes the guide.

Writing instructions is the hard part, and it usually falls to one busy volunteer. Tell UGuide AI about the building in your own words and it drafts clear, step-by-step instructions anyone can follow.

  • Write a whole guideDescribe the building, or start from the guide you already have in Word or a PDF. Add your photos and manuals, and get every section written with each photo in place.
  • Suggest sectionsSee what a guide like yours should cover, with simple diagrams and the maker’s manuals found online.
  • Draft a sectionTurn rough notes into numbered steps.
  • Improve what’s thereMake your own words clearer, shorter, or into steps.

You stay in charge. Nothing goes into a guide until you choose to use it, new guides start as drafts, and you add alarm codes and PINs yourself afterwards.

Try UGuide AI Included with Basic (10 a month), Pro (50 a month) and Enterprise (200 a month) licences, for each facility. Compare licences
UGuide AI
What should the guide cover?

Football pavilion with a kitchen, two change rooms, a scoreboard and oval lights. Hirers mostly need to open up, use the kitchen and lock up.

Write the guide

The draft appears here.

Features

Everything a hirer needs. Nothing they have to install.

No app. No login.

Visitors point their phone camera at the code and the guide opens in the browser. That's it.

Codes that never break

Edit the guide any time. The stickers already on the wall keep working.

PIN-protected sections

Alarm codes and plant-room steps only show for people you give the facility PIN to.

Save as a PDF

Download the whole guide as a PDF, with a QR code back to the live version.

Read aloud

One tap reads the steps out, in an Australian voice where the phone has one.

Photos, video and manuals

Show the switch, play a short clip, attach the PDF. Videos are shrunk automatically.

Easy handover

Invite people, give owners full control, and hand over when the committee changes.

Print-ready labels

Choose 1 to 20 codes per A4 page and how big they print.

Your logo, your colours

Guides, QR signs and PDFs can carry your logo instead of ours. On Pro, each facility can have its own.

For councils and big clubs

Every building in one place. Every committee in its own lane.

Put each facility under your organisation. Owners see everything; committee members only work on the buildings they're added to. The guide stays with the building, not with whoever wrote it.

Book a demo See Enterprise pricing
from the wall to the right steps
0 scan
QR labels on one A4 sheet
0
apps for visitors to install
0
instructions, right on the wall
0/7
Pricing

Start free. Pay per facility as you grow.

A licence for each facility, Basic or Pro, with bulk discounts from 5. Try one free for 14 days, no card needed.

Compare licences
Free$0One facility per entity, no card needed 1 staff memberTrying it out, or one small hall or single B&BBasic$80per facility a year, or $8 a month 14-day free trial 3 staff per facility UGuide AI: 10 uses a month each Your logo and colour Reporting: scans, searches, problemsA hall, clubroom or B&B that needs a proper guideRecommendedPro$200per facility a year, or $20 a month 14-day free trial 25 staff per facility UGuide AI: 50 uses a month each Your logo and colour, or its own Reporting: scans, searches, problemsA pavilion, venue or complex with lots of equipmentEnterpriseCustomAnnual contract for all your facilities, invoiced Staff to suit your contract UGuide AI: 200 uses a month each Your logo and colour, per facility Reporting: scans, searches, problemsCouncil or large portfolio
Questions

Good questions, short answers.

Still wondering? Create a free account and try it: the guide stays private until you publish it. There are more answers in the help centre, or ask us anything.

Do people need an app or an account to read a guide?

No. Any phone camera opens the guide in the web browser. Only the people who write the guide need an account: 1 on Free, and up to 3 per facility on Basic or 25 on Pro.

What happens when we change the guide after we've printed the codes?

Nothing needs reprinting. Each code is permanent, so the same sticker shows the new version as soon as you publish it.

Can UGuide AI write our guide for us?

It writes the first draft. Describe the building, or jot down a few notes, and it drafts the sections and step-by-step instructions. Already have a guide in Word or a PDF? It turns that into sections and steps instead, with the pictures in place. Add your photos and PDF manuals and it puts each in the right section; it can also draw simple diagrams and find the maker’s manuals online. You check everything before it goes in, and you add codes and PINs yourself. It comes with the Basic, Pro and Enterprise plans.

Can we keep the alarm code private?

Yes. Mark a section “Needs PIN” and only people with the facility PIN can open it.

Our committee changes every year. Who owns the guide?

Your club or council does, not a person. Invite new people, hand over ownership, and remove anyone who has moved on.

Can our guides show our own logo instead of UGuide’s?

Yes. With a Basic or Pro licence, add your logo and pick your colour, and they replace UGuide’s on every guide people open from that facility’s QR codes, on printed signs and labels, in PDFs and in the emails we send for you. A small “Powered by UGuide” stays at the bottom of guides. With a Pro licence, a facility can also have a logo and colour of its own, for example a hall that a different club runs.

Is there a free trial?

Yes. You can try a Basic or Pro licence free for 14 days on one facility, and you don’t need a card to start. Everything in the licence works, except that UGuide AI has 5 uses a month until you add a card. Add one before the trial ends to keep it. If you don’t, the facility goes back to Free: nothing is deleted, and you can buy a licence whenever you’re ready.

We look after dozens of buildings. Does UGuide scale?

Yes. Put every facility under one organisation and give each committee access to just its own building. Each facility has its own licence, so you only pay Pro prices where you need Pro, and the more you buy the less each costs: 10% off from 5 of a kind, 20% from 10 and 30% from 25. Councils can also have an Enterprise contract, invoiced yearly.

How does pricing work?

You buy a licence for each facility: Basic ($80 a year or $8 a month) or Pro ($200 a year or $20 a month), including GST, in any mix. One facility in each entity can run on Free. How many people can work on a facility depends on its licence: 1 on Free, 3 on Basic and 25 on Pro, owners included. You can add licences, move them between facilities, or give some up at any time.

Your facility, explained.

Write your first guide today and stick up your first QR code tonight.

Start free Book a demo