Meetings start late
Nobody can get the laptop onto the screen, and the first ten minutes go on cables and settings.
The office guide that lives by the screen.
UGuide puts the instructions for your meeting rooms, printers and kitchen on QR codes right where people get stuck. Staff, new starters and visitors scan and see the steps. No app, no login, no IT ticket.
UGuide AIWrites your workplace guide from a few notes- Free to start
- Works on any phone
- Codes never need reprinting
Northwind, Level 12
Boardroom
Meeting room screen
- Plug the USB-C cable into your laptop.
- Press the SHARE button on the table.
- To join a Teams call, tap Join on the touch panel.
- Tap End meeting when you’re done.
Video · 0:40
The sticker is a real QR code. Scan it to see a full example workplace guide, or open it here.
Showing UGuide for meeting rooms and AV
- Head offices
- Meeting rooms
- Coworking spaces
- Boardrooms
- Hot-desk floors
- Staff kitchens
- End-of-trip facilities
- Training rooms
- Reception
- Regional offices
See it in 50 seconds
From a few notes to a QR code on the wall. Watch it happen.
Pick a video and the whole page switches to that audience’s words and examples.
Watch it forBrowse all 13 audiences
The problem
The same “how do I…” questions, every day.
The same tickets
IT and the office team answer “how do I…” about the printer and the AV, again and again.
New starters guess
Hybrid work means fewer people around to ask, and the intranet page is three clicks and a password away.
UGuide puts the steps on the thing itself, right where people get stuck.
How it works
From intranet page to QR code in four steps.
- Step 1
Set up your workplace
Add your company, then each office or floor (UGuide calls them facilities). Invite the people who look after them, so the guide outlasts any one person.
- Step 2
Write it once, room by room
Type the steps, or let UGuide AI write the first draft from a few notes. Add photos, a short video or the PDF manual, and keep after-hours alarm steps behind a PIN.
- Step 3
Print the QR codes and stick them up
Labels or signs, from 1 to 20 on an A4 page. Every section keeps its own code forever, so changing the guide never means reprinting.
- Step 4
Anyone scans. Sorted.
Staff and visitors point their phone camera at the code and the right instructions open straight away. No app, no account, no IT ticket.
Try it: scan the code, or open the example guide
Ready to write yours? Your first office is free, or try a Pro licence free for 14 days.
Start free or log in UGuide AI
Jot down a few notes. UGuide AI writes the guide.
Writing instructions is the hard part, and it lands on whoever set things up. Tell UGuide AI about the office in your own words and it drafts clear, step-by-step instructions anyone can follow.
- Write a whole guideDescribe the office, or start from the instructions you already have in Word or a PDF. Add your photos and manuals, and get every section written with each photo in place.
- Suggest sectionsSee what a guide like yours should cover, with simple diagrams and the maker’s manuals found online.
- Draft a sectionTurn rough notes into numbered steps.
- Improve what’s thereMake your own words clearer, shorter, or into steps.
You stay in charge. Nothing goes into a guide until you choose to use it, new guides start as drafts, and you add alarm codes and PINs yourself afterwards.
Try UGuide AI Included with Basic (10 a month), Pro (50 a month) and Enterprise (200 a month) licences, for each office. Compare licences
What should the guide cover?
Office floor with two meeting rooms with Teams screens, a print room, a kitchen with a coffee machine and a bike room. New starters need to find their way around.
Write the guideThe draft appears here.
Features
Everything your people need. Nothing they have to install.
No app. No login.
Staff and visitors point their phone camera at the code and the guide opens in the browser. That's it.
Codes that never break
Edit the guide any time. The stickers already on the walls keep working.
PIN-protected sections
After-hours alarm steps and comms-room details only show for people you give the PIN to.
Save as a PDF
Download the whole guide as a PDF, with a QR code back to the live version.
Read aloud
One tap reads the steps out, in an Australian voice where the phone has one.
Photos, video and manuals
Show the button, play a short clip, attach the PDF. Videos are shrunk automatically.
Easy handover
Invite the people who look after each office, keep owners in control, and hand over when someone moves on.
Print-ready labels
Choose 1 to 20 codes per A4 page and how big they print.
Your logo, your colours
Guides, QR signs and PDFs can carry your company’s logo instead of ours. On Pro, each office can have its own.
For companies with many sites
Every office in one place. Every site team in its own lane.
Put each office under your company. Owners see everything; site teams only work on the offices they're added to. The guide stays with the office, not with whoever wrote it.
- from the wall to the right steps
- 0 scan
- QR labels on one A4 sheet
- 0
- apps for visitors to install
- 0
- instructions, right on the wall
- 0/7
Pricing
Compare licences Start free. Pay per office as you grow.
A licence for each office, Basic or Pro, with bulk discounts from 5. Try one free for 14 days, no card needed.
Questions
Good questions, short answers.
Still wondering? Create a free account and try it: the guide stays private until you publish it. There are more answers in the help centre, or ask us anything.
Do staff and visitors need an app or an account?
No. Any phone camera opens the guide in the web browser. Only the people who write the guide need an account: 1 on Free, and up to 3 per office on Basic or 25 on Pro.
Can it help with our AV and printer questions?
That’s what it’s best at. Put a code on the screen, the printer and the coffee machine, and people get the steps right there. On Basic and Pro, you can see how often each QR code is scanned, what people search for and the problems they report, tracked until they’re resolved.
Can we keep the alarm code private?
Yes. Mark a section “Needs PIN” and only people with the office’s PIN can open it.
What happens when we change the guide after we've printed the codes?
Nothing needs reprinting. Each code is permanent, so the same sticker shows the new version as soon as you publish it.
Can UGuide AI write our guide for us?
It writes the first draft. Describe the office, or jot down a few notes, and it drafts the sections and step-by-step instructions. Already have instructions in Word or a PDF? It turns them into sections and steps instead, with the pictures in place. Add your photos and PDF manuals and it puts each in the right section; it can also draw simple diagrams and find the maker’s manuals online. You check everything before it goes in, and you add codes and PINs yourself. It comes with the Basic, Pro and Enterprise plans.
Can our guides show our own logo instead of UGuide’s?
Yes. With a Basic or Pro licence, add your logo and pick your colour, and they replace UGuide’s on every guide people open from that office’s QR codes, on printed signs and labels, in PDFs and in the emails we send for you. A small “Powered by UGuide” stays at the bottom of guides. With a Pro licence, an office can also have a logo and colour of its own, for example a site that trades under a different brand.
Is there a free trial?
Yes. You can try a Basic or Pro licence free for 14 days on one office, and you don’t need a card to start. Everything in the licence works, except that UGuide AI has 5 uses a month until you add a card. Add one before the trial ends to keep it. If you don’t, the office goes back to Free: nothing is deleted, and you can buy a licence whenever you’re ready.
We have offices around the country. Does UGuide scale?
Yes. Put every office under your company and give each site team access to just its own office. Each office has its own licence, so you only pay Pro prices where you need Pro, and the more you buy the less each costs: 10% off from 5 of a kind, 20% from 10 and 30% from 25. Larger organisations can also have an Enterprise contract, invoiced yearly.
How does pricing work?
UGuide calls your company an “entity” and each office a “facility”. You buy a licence for each office: Basic ($80 a year or $8 a month) or Pro ($200 a year or $20 a month), including GST, in any mix. One office in each entity can run on Free. How many people can work on a office depends on its licence: 1 on Free, 3 on Basic and 25 on Pro, owners included. You can add licences, move them between offices, or give some up at any time.
Your office, explained.
Write your first guide today and have a QR code on the meeting room screen tomorrow.