Create a guide

1. Open the facility. You'll be on the User guides tab.
2. Choose New guide.
3. Give it a title. The facility's name plus "user guide" is filled in for you.
4. Add a short description if you like. Visitors see it under the title.
5. Leave Start with suggested sections ticked to begin with sections such as Emergency & evacuation, Heating & cooling, Lighting, Kitchen and Locking up. Untick it to start empty.
6. Choose Create guide.

The guide starts as a draft: only people who manage the facility can see it until you publish it.

With a Basic, Pro or Enterprise licence, the UGuide AI button next to New guide can write the whole first draft from your notes, photos and manuals. See Write a whole guide with UGuide AI. Already have a guide in Word or a PDF? UGuide AI can import it.

One guide or several?

Most facilities need one guide, with a section for each room or system. Add a separate guide when a different group uses part of the building, such as the canteen or the change rooms. A facility on Free can have 1 guide; a Basic licence includes 3 and Pro up to 10.